QEval New UI User Manual

The Program is a feature that maps a form and configures various types of email notifications. Form creation relies on the utilization of the program feature. Each program contains multiple forms, and activation of a single form is possible for a given program. The authorized users can add, edit, delete, or search different programs created for various clients.

To access this feature, click on the Menubutton or move the mouse on the left side of the page to open the menu bar as highlighted in the screen below:

On the Menu Bar, click on the Manage option and then select the Program Configuration option as highlighted in the screen below:

Click on the Program option from the list of different features available under the Program Configuration option as highlighted in the screen below:

The user will be directed to the Manage Program page. This page displays the list of all the programs that are already created for various clients as shown below:

On the Manage Program page, the logged-in user will be able to access the mentioned below functionalities:

1. Add Program
2. Search Program
3. Edit Program
4. Delete Program

Add Program

The authorized user can add programs for a specific location in a QEval system. The page also allows the authorized user to provide certain functionalities to specific programs or all programs.

To add the program for a specific location, click on the Add Program button displayed on the Manage Program page as highlighted in the screen below:

The Add Program window will be opened on the same page as shown below:

Provide the following details to add the program:

• The Client Name drop-down menu displays the list of clients. Select the name of the client from this list.

• • The Search Bar displayed below the Client Name field, allows the user to search the name of the client by entering keywords in the search textbox.

• Enter the name of the program in the textbox available under the Program Name field.

• Enter the type of program under the Type textbox. For example, chat or voice, or non-voice, or calls etc.

• Enter the program description under the Description textbox.

• The Location drop-down menu displays the list of locations. Select the location name for the program. One can select multiple locations from the drop-down list. It will be reflected in the Evaluation Form to select the location. 

To remove the selected Location then click on the Cross button displayed beside the location name as shown below:

Note: Refer to Location module to add new location in the QEval system, if the location name is not available under the location drop-down menu

• By clicking on Is Agent Popup Information Allowed? checkbox enables this option. When this option is enabled, the evaluation console will display the location as well as the name of the supervisor while entering the name of the agent.

Note: When the QA Verifier selects the agent’s name in the Evaluation Form, the location and supervisor’s name of that selected agent will be taken automatically from the agent’s user profile. It is advisable to keep the user profile updated otherwise wrong details will be fetched.

• Select Is Auto Failure Mail Required? Checkbox, if an auto failure email is needed to be sent to other people. Also, select the people to whom the email is to be sent.

• • Agent: Select if an auto failure email is to be sent to the agent. It will take the agent’s name from the evaluation and check the email ID from the user profile and send an email notification.
  • Supervisor: Select if an auto failure email is to be sent to the supervisor. It will take the supervisor’s name from the evaluation and check the email ID from the user profile and send an email notification.
  • Other: Select if an auto-failure email is to be sent to others. When selecting this option, the logged-in user can enter multiple email addresses, separated by a comma, in the Distribution List field for individuals whose user profiles are not created. Email notifications will be sent to the added email addresses.
• Select Is Good/Bad call mail required? Checkbox, if Good or Bad call email sent to the added user.

• Select Is Critical call mail required? Checkbox, if critical call email is needed to be sent to other people. Also, select the people to whom the email is to be sent.

• • Agent: Select if a critical call email is to be sent to the agent. It will take the agent’s name from the evaluation and check the email ID from the user profile and send an email notification.
  • Supervisor: Select if a critical call email is to be sent to the supervisor. It will take the supervisor’s name from the evaluation and check the email ID from the user profile and send an email notification.
  • Other: Select if a critical call email is to be sent to others. When selecting this option, the logged-in user can enter multiple email addresses, separated by a comma, in the Distribution List field for individuals whose user profiles are not created. Email notifications will be sent to the added email addresses.
• Select Is Agent Review mail notification required? Checkbox to enable this option. The agent will receive a review notification mail soon after the evaluation is completed by the QA Verifier. It will send the email notification to the agent only by this option and not the supervisor. Enter the Agent Mail Subject Line with which the mail will be sent. If this option is skipped, the system will generate a pop-up message thereby not allowing to send the mail.

• • Other: Select if the agent review mail notification is to be sent to others. When selecting this option, the logged-in user can enter multiple email addresses, separated by a comma, in the Distribution List field for individuals whose user profiles are not created. Email notifications will be sent to the added email addresses.
• The supervisor will receive the evaluation review mail when Is Supervisor Review mail notification required? checkbox is selected.

• • Supervisor Mail Subject Line: Enter the subject line avoiding which the mail will not be sent to the recipient.
  • Mail Schedule Day: Enter the specific day on which the mail to the supervisor will be generated and the consolidated data will be sent at once instead of sending the separate mail.
  • Other:  Select if the supervisor review mail notification is to be sent to others. When selecting this option, the logged-in user can enter multiple email addresses, separated by a comma, in the Distribution List field for individuals whose user profiles are not created. Email notifications will be sent to the added email addresses.
• If the supervisor wants to set auto dispute approval when the agent raises the dispute for an evaluation, then select Is Auto Dispute Approval from Supervisor required? Checkbox. The dispute will be sent directly to the QA Supervisor with the dispute approval of supervisor.

• On selection of Is Dispute mail required? Checkbox, a dispute mail will be posted to the selected recipients by clicking on the checkbox of agent, supervisor, QA supervisor, or QA verifier. The logged-in user can enter multiple email addresses separated by a comma, in the Distribution List field for recipients whose user profiles are not created by clicking on the other checkbox. Whenever any dispute process is updated by anyone, it will trigger an email notification.

• Select Is Audit Trail mail required? Checkbox to send the audit trail mail to the selected user roles or individuals. It allows to get to know the parameter which the user has set for the audit trail while designing the form that has been updated after the submission.

• • Agent: Select if the audit trail email is to be sent to the agent. It will take the agent’s name from the evaluation and check the email ID from the user profile and send an email notification.
  • Supervisor: Select if the audit trail email is to be sent to the supervisor. It will take the supervisor’s name from the evaluation and check the email ID from the user profile and send an email notification.
  • Other: Select if the audit trail email is to be sent to others. When selecting this option, the logged-in user can enter multiple email addresses, separated by a comma, in the Distribution List field for individuals whose user profiles are not created. Email notifications will be sent to the added email addresses.
• Select the Consistently Failing training notification checkbox to send the notifications to the selected user roles or individuals when the agent consistently fails the assigned training. If an agent fails training for three consecutive days in the same aspect during evaluation, an email notification will be sent to the supervisor. Additionally, if there are two or more additional training failures in the same category, email notifications will be sent to both the distribution list and supervisor.

Note: If the second or third failure occurs in the next month, no email will be sent to the supervisor. The process of a three-day count for email notifications is only applicable if the failures happen within the same month.

• Select Is Tactical Warehouse Mail Required? Checkbox to send the Tactical Warehouse mail to the selected user roles or individuals. Once the tactical warehouse is created for an agent, it will trigger an email notification to that agent.

• • Agent: Select if the tactical warehouse email is to be sent to the agent. It will take the agent’s name from the evaluation and check the email ID from the user profile and send an email notification.
  • Supervisor: Select if the tactical warehouse email is to be sent to the supervisor. It will take the supervisor’s name from the evaluation and check the email ID from the user profile and send an email notification.
  • Other: Select if the tactical warehouse email is to be sent to others. When selecting this option, the logged-in user can enter multiple email addresses, separated by a comma, in the Distribution List field for individuals whose user profiles are not created. Email notifications will be sent to the added email addresses.
• Select Is Training mail required? Checkbox to send the training mail to the selected user roles or individuals whenever any new training has been assigned to the agents. Whenever the QA Verifier submits an evaluation having the training parameter selected, it will trigger an email notification to the agent.

• • Agent: Select if the training email is to be sent to the agent. It will take the agent’s name from the evaluation and check the email ID from the user profile and send an email notification.
  • Supervisor: Select if the training email is to be sent to the supervisor. It will take the supervisor’s name from the evaluation and check the email ID from the user profile and send an email notification.
  • Other: Select if the training email is to be sent to others. When selecting this option, the logged-in user can enter multiple email addresses, separated by a comma, in the Distribution List field for individuals whose user profiles are not created. Email notifications will be sent to the added email addresses.
• Select Is ATA Email required? Checkbox to send the ATA mail to the selected user roles or individuals whenever ATA is completed by the QA Verifier.

• • QA Verifier: Select if the ATA email is to be sent to the QA Verifier. It will take the QA Verifier’s name from the evaluation and check the email ID from the user profile and send an email notification.
  • QA Supervisor: Select if the ATA email is to be sent to the QA Supervisor. It will take the QA Supervisor’s name from the evaluation and check the email ID from the user profile and send an email notification.
  • Other: Select if the ATA email is to be sent to others. When selecting this option, the logged-in user can enter multiple email addresses, separated by a comma, in the Distribution List field for individuals whose user profiles are not created. Email notifications will be sent to the added email addresses.

Once the necessary fields are configured, click on the Submit button to add the program or click on the Reset button to reset the fields.

An acknowledgment message will be displayed on the same page, and the new program will be added.

The user will be directed to the Manage Program page and the newly added program will be displayed in the table grid and by default the status of the program will be Active:

 

Search Program

A Search Program helps the logged-in user to search active or inactive programs from the QEval system. The logged-in user has the option to search all the clients for a specific program or to search all the programs.

To access this functionality, click on the Search Program button available on the Manage Program page as highlighted in the screen below:

The Search Program window will be opened on the same page. The window displays the search criteria based on which the logged-in user can search for the specific active or inactive program.

A program can be searched by following the mentioned below steps:

1. From the Client Name drop-down menu displays the list of clients. Select the name of the client from the list. One can also search for the name of the client by entering keywords in the Search Bar textbox displayed under the drop-down field.

2. From the Program Name drop-down menu displays the list of programs. Select the name of the program from the list. One can search the name of the program by entering a keyword in the Search Bar textbox displayed under the drop-down list.

3. The Type drop-down menu displays the list of types of programs. Select the type of program from the list. One can search the type of the program by entering keywords in the Search Bar textbox displayed under the drop-down list.

4. From the Status drop-down menu, then select the Active option to search all the active programs based on the selected criteria.

Once the necessary search filters are configured, click on the Search button to search the active programs, or click on the Reset button to reset the search filters.

Based on the selected criteria, the search results of Active programs will be displayed in the table grid as shown below:

To change the specific program status from Active to Inactive, click on the Active toggle button displayed under the Status column. An acknowledgment message will be displayed, and the selected program status will be changed to inactive.

The Inactive program can be searched based on selected criteria – Client Name, Program Name, Type, or combination of any selected criteria, and from the Status drop-down menu select the Inactive option.

Once the necessary search filters are configured, click on the Search button to search the inactive programs, or click on the Reset button to reset the search filters.

Based on the selected criteria, the search results of Inactive programs will be displayed in the table grid as shown below:

To change the specific program status from Inactive to Active, click on the Inactive toggle button displayed under the Status column. An acknowledgment message will be displayed, and the selected program status will be changed to active.

The data elements displayed on the table grid are explained below:

Table Elements	Description
Program Name	Displays the name of the program.
Client Name	Displays the name of the client.
Type	Displays the type of program.
Description	Displays the description of the program.
Status	The status of the program whether it is active or inactive is displayed. The toggle button allows users to change the Active program to Inactive and vice versa. displays that the selected program is Active. displays that the selected program is Inactive.
Action	The Edit button allows the user to edit the added program. The Delete button allows the user to delete the added program.

Edit Program

On the Manage Program page, the authorized user can edit the added active or inactive program details.

To access this functionality, click on the Edit button displayed under the Action column as highlighted in the screen below:

The Edit Program window will be opened on the same page as shown below:

Once the necessary modifications are done for the specific program, scroll down on the same window and click on the Update button to save the changes, or click on the Cancel button to discard the changes. Refer to Add Program for details.

An acknowledgment message will be displayed as shown below:

The user will be directed to the Manage Program page and specific program details will be updated and displayed in the table grid.

Delete Program

On the Manage Program page, the authorized user can delete the program details from the QEval system.

To access this functionality, click on the Delete button displayed under the Action column as highlighted in the screen below:

A confirmation message will be displayed on the same page. Click on the Yes button to delete the program or click on the No button to discard this process.

Notes:

• It is advisable to change the program status to “Inactive” rather than opting to delete the program.
• Deleting a program will result in the permanent removal of program details from the QEval system, making it impossible for the user to fetch or recover the deleted program details.

An acknowledgment message will be displayed, and the specific program will be permanently deleted from the QEval system.

The user will be directed to the Manage Program page, the table grid will be updated, and the selected program will be deleted.

Export

One can export the program details in Excel  format. To do so, click on the Export  button.

The file will be exported to the local system in the excel format.